RHODE ISLAND BEEKEEPERS ASSOCIATION BYLAWS
ARTICLE I – NAME AND ORGANIZATION
The name of this organization shall be the “Rhode Island Beekeepers Association”. This organization shall be incorporated as a non-profit Association under the general laws of the State of Rhode Island.
ARTICLE II – PURPOSES and OBJECTIVES
The purposes and objectives of the Association are as follows:
1. To raise the standard of beekeeping
2. To bring into closer relations, all persons interested in beekeeping
3. To stimulate as far as possible, any activity pertaining to beekeeping
4. To educate the general public and assist in the education of others about
the value of agriculture to the farming, gardening, and general communities
ARTICLE III – MEETINGS
Regular monthly meetings of the Association shall be held at such times and places as shall appear to be the most advantageous to the welfare of the Association. If possible, the meetings in May, June, July, August and September shall be held outdoors, where beekeeping can be observed and studied under practical conditions. The April meeting shall be the Annual Meeting with the election of officers. The Secretary shall give written notice at least five days in advance of the time and place of each meeting.
ARTICLE IV – FISCAL YEAR
The fiscal year of the Association shall be the twelve-month period from each April Annual Meeting.
ARTICLE V – OFFICERS
The Offices of the Association shall consist of a President, Executive Vice-President, a Secretary, a Treasurer, and a Member-At-Large to the Executive Board. All officers shall have been members at least 2-years prior to holding office. Officers shall be elected at the Annual Meeting in April. A slate of officers shall be presented by the nominating committee. Nominations shall also be accepted from the floor. In electing officers, a written ballot shall be required only when competitive nominations have been made.
ARTICLE VI – PRESIDENT
The President shall preside at all meetings of the Association, except that in the case of his or her absence the Executive Vice President shall preside. The President shall make such committee appointments as she or he and the Board Directors shall deem necessary.
ARTICLE VII – VICE PRESIDENT
The Executive Vice President shall assist the President and shall act on his or her behalf in his absence. The Executive Vice President shall preside at meetings in the event of the Presidents absence. The Executive Vice President shall be an ex-officio member of all committees. The Executive Vice President shall expect to become President upon the retiring of the President.
ARTICLE VIII – SECRETARY
The Secretary shall keep accurate records of all meetings of the Association and shall answer all communications sent to same. The Secretary shall also keep records of the Executive Board meetings. The Secretary shall keep the membership records of the Association and shall maintain an up-to-date membership list. The Secretary shall notify the members of the time and place of each meeting. The Secretary shall act as agent for service for the organization and shall be responsible for the corporate reports to the State of Rhode Island.
ARTICLE IX – TREASURER
The Treasurer shall have custody of the funds of the Association. He or she shall make disbursements in accordance with the vote of the Association or as requested by the President or Secretary. He or she shall keep accurate accounts of all financial transactions.
ARTICLE X – MEMBERSHIP AND DUES
Any person or persons or persons in any phase of agriculture may become members in the Association upon application and the payment of dues. The dues shall be set by the Board of Directors in January and shall be voted on by the membership at the meeting in February. Where one member of a family becomes a member, that person’s wife, husband, son, daughter or other close relative shall also be considered a member: however, each membership shall be entitled to one vote per family. The County Agricultural Agents of the State of Rhode Island and other such persons as the Association shall from time to time select, shall be honorary members of the Association with all the privileges of membership. Dues are due and payable at the Annual Meeting in April. Any member whose dues are not paid by June 1 will receive a final notice and have thirty (30) days to reply before being dropped from membership. Any member of the Association who has reached the age of 70 and who has paid dues consecutively for the five years immediately preceding reaching the age of 70 shall be made a life member and will not have to pay dues for the rest of his or her life.
ARTICLE XI – EXECUTIVE BOARD
The Executive Board shall consist of all Officers, the immediate past President, all Committee Chairmen, and one member-at-large chosen by the Association. They shall have general supervision of all business and educational programs. In case of emergency between meetings they shall act for and in the name of the Association itself. Two members of the Executive Board designated by the President shall audit the books of the Treasurer and report at the Annual Meeting in April.
ARTICLE XII – QUORUM
Ten (10) members shall constitute a quorum for the transaction of business at any regular meeting of the Association.
ARTICLE XIII – AMENDMENTS AND ALTERATIONS
This Constitution and By-Laws or any article thereof may be altered or amended at any regular meeting by a vote of two-thirds of the voting members present, notice having been given in writing of the amendment or alteration proposed, at the next preceding regular meeting. In case of any proposed amendment or alteration, the Secretary shall give notice thereof with the regular communication announcing the regular meeting at which the amendment or alteration is to be voted upon.
ARTICLE XIV – CONDUCT OF MEETINGS
It shall be the duty of the President or Executive Vice President when presiding at meetings to conduct the same in a dignified and orderly manner. Any subject having the welfare of the Association and beekeeping industry as its object shall be allowable. All members shall have a reasonable time to express their respective opinions. Members are also expected to conduct themselves in a reasonable manner. Roberts Rules of Order (Revised) shall be used as a general guide.
ARTICLE XV – COMMITTEES
There shall be the following standing committees:
FINANCE: The finance committee shall prepare a budget for the fiscal year and shall be responsible for initiating the fund raising activities necessary to meet the budget. The finance committee shall consist of the treasurer as chairman and at least two (2) other members.
REFRESHMENT: The refreshment committee shall be responsible for providing beverages and snacks or appropriate fare for Association meetings. The refreshment chairman shall be appointed by the President and shall fill his or her own committee with as many members as necessary.
NOMINATING: A nominating committee of three (3) members to prepare a slate of proposed officers and a member-at-large of the Executive Board for the election at the Annual Meeting shall be appointed by the President at the December meeting prior to the said Annual Meeting.
PROGRAM: The program committee shall be responsible for providing the program portion of the associations meetings. The Program Chairman shall be appointed by the President and shall fill his or her committee with as many members as necessary to o the job.
ARTICLE XVI – AFFILIATIONS
The Association shall affiliate with the Eastern Apicultural Society unless voted to the contrary. Other affiliations shall be at the discretion of the Association as recommended by the Executive Board.
1. Call to order by the President
2. Roll Call of Members (Quorum 10)
3. Reading and adoption of minutes of last meeting
4. Reading and adoption of Treasurers Report
5. Presentation of bills and accounts
6. Reports of Standing Committees
7. Reports of Special Committees
8. Old or unfinished business
9. Election of Officers
10. New business